Block Manager (Part time) - Romford RM1

Block & Commercial Poperty Manager (Part time) –  Romford RM1

A fantastic opportunity for an Experienced Block Manager, with some Commercial knowleage and service charge budget experience has just come available on a (part time) basis.  The successful candidate will be based in Romford covering the  Essex area

Responsibilities include but not limited to:

• Prioritise and effectively manage workload. Have full understanding of leases for each building within your portfolio.
• Ensure all provisions in the leases are complied with, including for example Health and Safety and insurance provisions.
• Report to Clients important issues in a timely fashion and maintain good rapport with Clients.
• Undertake site visits six weekly or the timescale stated in the management agreement.
• Complete inspection report identifying actions required and upload on to tracker within 24 hours
• Production of accurate service charge budget within agreed timescales
• Monitor expenditure and the production of reports and only issue work orders where funds are available
• Understand The quarterly reports issued to Clients and leaseholders in order to answer any queries
• Ensure issues on the tracker are kept up to date, acknowledge within 2 hours and actioned within 4 hours and closed off immediately when completed. Team assistant can assist.
• Actions arising from Service Contractor reports to be implemented in a timely fashion if funds allow and if not seek client Instructions.
• Ensure you or your Assistant load the reports on to tracker immediately, the responsibility for this lies with the Property Manager.
• Ensure that Health and Safety reports are completed within time, prior to the H&S inspection
• Follow up issues out of Health and Safety Risk Assessments within the timescales identified and seek client instructions where required.
• Understand the financial importance of each management instructions to the company within your portfolio.
• Inspect at completion items of major expenditure, prior to invoice approval or seek approval from the building surveyor for payment.
• Oversee Day to day maintenance using approved contractors only
• Ensure section 20 notices are issued
• Authorise invoices for payment if works undertaken satisfactory and ensure that the coding is always correct.
• Send draft service charge accounts to clients when available and comply with the agreed process to have these finalised prior to sue date.
• Proactively deal with any emergency repairs and report to lessees individually or collectively. Where appropriate liaise with the insurance Claim Administrator
• Attend Client meetings and AGM including out of hours
• Promote professional services including agency activity
• Attendance at Tribunals and Courts

The Successful Applicant will need to possess the following skills:

• Must Have experience in a similar role within the property industry.
• Must be a highly organised individual
• Accountancy or previous property experience is an advantage
• Good customer relationship skills
• TPI qualification is an advantage but is not essential
• Should be confident, well-presented and have excellent communication skills both written and verbal.
• This is an extremely busy role and needs someone who is highly motivated, passionate about property and capable when working under pressure with the ability to multi-task without compromising on the quality of work or level of service.
• Work with minimum supervision and not be afraid to take initiative, but know the limits of your authority.

The hours will be:     (part time)  Monday to Friday 8.45am – 5.15pm
Salary range will be: £50.000pa Pro rata for the three days a week.
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If this role is of interest to you and you have the necessary role requirements, please submit your most up to date CV and contact details to Steve & Kelly
Due to the high volume of enquiries that we receive, we are not always able to respond to all CVs. If you have not received a response within one week, please assume that your application has been unsuccessful in this instance.